Guidelines for Presentations: FAQs

How will the videos and discussions be organised?  

You are invited to record and submit a video of your presentation. These will be made available on the conference website. We will invite delegates to watch the videos in the conference week and then we will have a series of discussion panels when you will have the opportunity to talk more about your work, discuss the topics with colleagues who have presented on similar aspects and take additional questions about your work. The aim is to maximise the time for discussion and interaction. 

When is the deadline? 

The deadline for uploading the video is Monday 24 May 2021 to give us time to watch and  review all videos, and organise the online conference space. 

What kind of video can I submit? 

  • A narrated powerpoint  
  • A video of yourself speaking 
  • A combination of the two 

If you want to see some examples, have a look at which is the conference we organised last year.  

How long should my video be? 

  • Full paper: 20 minutes 
  • Work-in-progress paper: 5 minutes 

Please ensure that you have enabled captions (subtitles) to increase accessibility. These can be automatically generated in PowerPoint and Zoom.   

How strict are the time limits?

As the presentations are pre-recorded, we expect the time limits to be met. This is important for delegates who need to manage their time. We will accept recordings of up to 6 minutes for work-progress and up to 22 minutes for full papers. Recordings which are longer will have to be returned for editing.  

Do I need any special software for video recording? 

You can use PowerPoint or any lecture software (e.g. ZoomPanopto). If you have not recorded a video before, you may want to ask your home institution for advice on what your university usually recommends/supports. There are also lots of online guides – we have linked to one example for each but it is well worth looking on youtube if you prefer a video tutorial.  

Where should I send/upload my file? 

The lead author of your paper will receive an invitation to a Box folder where you can upload your video. Alternatively, you can use the free service 

Please do NOT email us your video or send a link to a service that requires us to log in to access it – the number of videos we need to handle is too high. 

Do I have to register with Box to upload my paper? 

Yes, but it takes less than a minute. 

How should I name my video file? 

Please name your file with the title of your paper. This will help us manage the files and online space. 

Which file formats can I use?  

Any of those permitted on the WordPress platform: 

  • mp4, .m4v (MPEG-4)  
  • .mov (QuickTime)  
  • .wmv (Windows Media Video) 
  • .avi 
  • .mpg 
  • .ogv (Ogg) 
  • .3gp (3GPP) 
  • .3g2 (3GPP2) 

Who will be able to see my video? 

We plan to make the videos freely available on the website. This will help maximise the accessibility of the research gathered at the conference. You will be able to link to your video on your social media. 

How long will be my video be available online? 

We would expect it to be available for the duration of the conference and we can host it on the website for one year (or you have the option to remove it after the conference).  

*We will regularly update these FAQs on the conference website: